Police Records Clerk / Administrative Assistant
Position Title: Police Records Clerk / Administrative Assistant
Status: Full-Time (40 Hours Per Week)
Salary: $60,000 to $75,000

The Police Department is seeking a highly organized, detail-oriented, and professional individual to serve as a Police Records Clerk / Administrative Assistant. This position performs a variety of administrative, clerical, and records management functions in support of police operations and serves as a critical point of contact for department records and public information requests.

Essential Duties and Responsibilities

• Maintain, process, file, and manage police department records in accordance with applicable laws, regulations, and
• retention schedules.
• Process and respond to Open Public Records Act (OPRA) requests and criminal justice records requests.
• Prepare and process Discovery Requests for the Municipal Prosecutor, Courts, Attorneys, and authorized parties.
• Enter, review, and maintain crime and incident data, including NIBRS reporting requirements.
• Assist with purchasing and procurement functions using the MSI purchasing platform, including:
  • Processing requisitions
  • Preparing purchase orders
  • Processing payment requests
  • Tracking purchases and invoices
• Provide administrative support to command staff and department personnel.
• Answer telephones, assist visitors, and provide customer service to the public.
• Maintain confidential and sensitive information with the highest degree of discretion and professionalism.
• Perform general clerical duties including data entry, correspondence preparation, document management, and record retention.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with municipal government records management preferred.
• Knowledge of OPRA procedures and requirements.
• Experience processing Discovery Requests preferred.
• Working knowledge of NIBRS reporting requirements preferred.
• Experience utilizing the MSI purchasing platform and municipal purchasing procedures is strongly preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Ability to maintain strict confidentiality and handle sensitive information.

 

Application Process: 
Interested candidates should submit a cover letter and resume to:
Mendham Borough Police Department
3 Cold Hill Rd S. Mendham NJ 07945
Email to mcnichol@mendhamnj.org

Applications will be accepted until the position is filled.

The full job posting can be found here: Police Records Clerk/ Administrative Assistant Job Posting

The Borough of Mendham is an Equal Opportunity Employer.