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Mendham Borough's Clerk Office

"We're glad to be of service!”

 

Robin R. Kline, MAS, RMC, CMR

Borough Clerk and Registrar of Vital Statistics

 

The Phoenix House

2 W. Main Street, Mendham NJ 07945

Office Hours: Monday - Friday, 9:00 AM - 4:30 PM

Email  clerk@mendhamnj.org  or  Phone 973-543-7152 ext. 15

 


          The Municipal Clerk is an appointed government official who has a unique position and functions in a dual capacity. One is as an agent of the Legislature when performing and officiating a variety of duties that are prescribed by state laws and regulations; the other is as an employee of the hiring municipality.  Much of the work performed by municipal clerks is often done behind the scenes to ensure the smooth operation of town government.  

          As state and local government has become more complex and more regulated, the roles and responsibilities of a municipal clerk have greatly evolved as well. The State of New Jersey requires specialized education and professional certification before an individual can serve - or continue to serve - in the position as a Municipal Clerk. Many hours of continuing education in seven core disciplines of municipal government administration must be satisfied each year to maintain the Registered Municipal Clerk license.

 

A BRIEF HISTORY OF NEW JERSEY LOCAL GOVERNMENT

          The title "Clerk" came from the Latin word "Clericus," meaning a scholar - a person who could read and write and thus serve as a notary, accountant, and recorder. The role of the municipal clerk is one of the oldest positions in government! In New Jersey, following the American Revolution, the new state legislature enacted the Township Act of 1798, which was the first legislation to incorporate municipalities and created 104 original townships in 13 counties in New Jersey. Among other things, the act authorized that each township elect a municipal clerk and a tax assessor. The following year, in 1799 the tax collector position was added.

          In 1917, The Home Rule Act legally defined the term "municipality" and formally recognized five types of municipal government: borough, township, city, town and village, and granted each equal legal standing. The industrial revolution created tremedous growth during the turn of the 19th century and the 104 original municipalities in the 13 counties in New Jersey grew into the 564 municipalities in 21 counties that exist today! The Borough of Mendham was incorporated as a municipal corporation on May 15, 1906.

         


 

SERVICES PERFORMED BY THE MUNICIPAL CLERK

The Municipal Clerk serves as Secretary to the Municipal Corporation.

The Clerk has custody of and safely keeps all records, books, deeds, leases, bonds contracts and archives of Mendham Borough, with the exception of those records committed by local ordinance to be kept by another office. The Clerk updates the Code Book of the Borough of Mendham once new ordinances have been adopted.

The Clerk has the power and authority to take and administer oaths of office and affirmations in Borough matters.

The Clerk is the custodian of the Corporate Seal of the Borough and affixes the seal to instruments and writings when authorized by ordinance or resolution of the Council, or when necessary to exemplify any document on record in his or her office or to certify any act or paper which have been a public act of the Borough.

The Municipal Clerk serves as Secretary to the Mayor and Council.

The Clerk prepares the meeting agendas for the Mayor and Council, attends all their meetings, and keeps a correct and permanent record of all its proceedings. Additionally, the Clerk maintains a calendar of all matters pending before the Council and also acts as liaison between the public and the governing body.

The Municipal Clerk serves as the Custodian of Records and Records Manager.

The Clerk is responsible for storing and maintaining the local archives and records of Mendham Borough, and is the official Custodian of Record.  The Clerk processes requests for government records received by any member of the public in accordance with the Open Public Records Act (commonly known as OPRA).

The Municipal Clerk serves as the Chief Administrative Officer in All Election Held in Mendham Borough.

Being the Chief Elections Officer requires a thorough understanding of our state’s election laws, not to mention the organizational skills needed to administer them!

As Chief Elections Officer, the Clerk issues and certifies candidate petitions for municipal offices, designates polling places within Mendham Borough, furnishes election materials and certifies local election results.

Should a vacancy occur on the Borough Council, the Clerk is the official responsible for initiating the Municipal Vacancy Law, which prescribes the procedure in filling such vacancy.

The Municipal Clerk serves as the Chief Registrar of Voters in the Municipality.

Am I Registered to Vote?  New residents to Mendham Borough, or voters wishing to file a name change, change of address, or political affiliation change should submit a new Voter Registration Application with the updated information.  Please contact the Clerk’s office should you have any questions.

Voter Registration Application forms are available online or you can stop in the Clerk’s Office to pick one up.  To register in New Jersey you must be a United States citizen; at least 17 years old but may not vote until reaching the age of 18; and resident of Morris County for 30 days before the election.

The Municipal Clerk serves as the Administrative Officer for Licenses & Permits.

Is your organization looking to hold a special event in the Borough or maybe planning a raffle game fundraiser? The Clerk is responsible for issuing various permits and licenses in the Borough.  Browse the Forms Center to learn more about what permits and licenses may be required in Mendham Borough.

 

What you are unable to find at the Mendham Borough Clerk’s Office can probably be found at the Morris County Clerk’s Office located in Morristown. The Morris County Clerk provides the following services:

  • recording of public land records
  • online document searches
  • recording of business trade names
  • passport applications
  • issuance of county ID cards
  • Morris County Manual

 

 

 

                                        





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